Full disclosure: I'm not an expert on agile AT ALL. I hear people talking about it all the time, and I nod and smile. Best I can tell, agile is an approach to business that focuses on efficiency.
But what I am an expert on is washi tape and markers and stickers and buying office supplies.
In that vein, may I present to you, my scrum board! (I covered the details of the cards because they are top secret plans to save the world, and I don't want them falling into enemy hands. Sorry.)
If you want to connect with a real expert on agile, check out the work of Rebeccca Pope-Ruark. She wrote a book called Agile Faculty and she wrote a great blog post about scrum boards.
My blog post will cover Scrumming (verbified it) Karen Style.
My understanding of a scrum board is that it supports an agile work process. Whatever that means. Let's just get to the fun office supplies.
I scored a board at Michael's over the weekend for only $10 using a much sought-after 50% off coupon. I used my husband's tools to drill stuff into other stuff, strung a wire across the back of the board, and hung it on the wall in my home office.
There are typically three categories on a scrum board: TO DO, WIP (WORK IN PROGRESS), AND DONE. I decorated some paper with those titles using stickers, markers, and washi tape and pinned them to my board.
FYI: I've seen a lot of people using dry erase boards and post-it notes for their scrum boards. I've found that post-it notes fall off, and then my dog eats them, and that doesn't seem very agile, so I went with a cork bulletin board and push pins instead.
Then, I started filling out cards with tasks (I cut 4x6 pieces of cardstock in half for the cards). I used different color markers and my favorite Papermate Inkjoy pens to list my tasks on the cards.
Here are a few epiphanies I've had about scrumming:
1. Don't sleep on the DONE category.
When I first started researching how to set up my board, I couldn't understand the DONE category. Why take up space on my beautiful board with tasks that are DONE? Why not just throw the DONE tasks in the trash? Since then, I've moved five tasks from WIP to DONE, and it was freaking fantastic. I'm realizing that the DONE category is really about reinforcing positive habits and celebrating success. Rather than just staring at all that I have TO DO, I can remind myself of all that I've DONE. This helps to motivate me to do more. When I look at my board and imagine moving a task from WIP to done, or from TO DO to DONE, it inspires me to keep going.
2. The visuals are powerful.
It's really hard to make decisions about where to invest our time, isn't it?
I've caught myself, since hanging my scrum board, glancing up at the WIP (WORK IN PROGRESS) section. Right now, for example, I have eight big tasks that are WIP, including paid work and creative projects, both inside and outside of higher education. This is, of course, in addition to being a human who takes care of a little human and is a partner to a big human, and who has a canine shadow, and who needs to take care of her human body. Eight is great. Eight is more than enough.
Before agreeing to any additional tasks, whether they're my own or someone else's, I really need to look at that WIP column. Do I have room for anything else? If I add something to WIP, am I willing to subtract something else? I can also choose to wait, and take on that new task after I've moved something from WIP to DONE. Rather than just thinking this through in my head where things tend to spin around in circles, being able to visually see it is really helpful to my decision-making process.
3. My ideas are in one place.
Oh my ideas. I have a few. Thousand. What I love about my scrum board is that it's a safe space to store my ideas. I went through all of my notebooks and asked myself whether an idea was board-worthy. When in doubt, I put it on the board. It gives me a sense of peace to know that my good ideas won't get lost in the shuffle. When space opens up in the WIP section, I can look at all of my ideas in one space so that I can prioritize which one is most important to me.
I also much prefer having my ideas where I can see them rather than hidden in a notebook. Writing ideas in a notebook means they won't be completely lost, but it's so easy to ignore our notebook ideas. I see my TO DO ideas every day, and it helps me to feel closer to them, as if they're more likely to happen and it's just a matter of time before they come to fruition.
If you've been looking for a way to prioritize your projects, a scrum board might be helpful. My biggest tip here is to make it your own. Do you want a virtual scrum board or one you can touch? Corkboard or dry erase? I've also seen people getting creative with the three categories. My sense is that keeping the basic model in place and then making it your own is the way to go.
I write about higher education.